USNA Class of 1963
55th Reunion
San Diego


The Reunion Committee


Class of 1963 55th Reunion October 25-28, 2018
Planning for the 55th reunion in San Diego


September 20,2017--Important Information About Hotel Reservations
     As promised in our last 55th Reunion update, this email addresses the procedure for reserving a hotel room in San Diego for that weekend. Yes, it is more than a year away! However, as is common practice, the two hotels we have booked for reunion attendees begin accepting room reservations about a year in advance of the 25 - 27 Oct 2018 weekend. The Marriott Springhill Suites (our Headquarters hotel) will begin accepting reservations on 1 November 2017, and the Doubletree Mission Valley will accept reservations beginning on 25 October 2017.

So, if you plan to attend or are thinking of attending the 55th Reunion AND will need a hotel room - this email is for you! This email will summarize the major events of the reunion, explain why making early room reservations are so important and provides an attachment containing detailed responses to Frequently-Asked-Questions about the two hotels and their booking processes.

Reunion Schedule: The 55th Reunion Committee is excited about the events we have scheduled for this reunion (times are approximate). Here is a summary:

Wednesday 24 October Registration (PM)

Thursday, 25 October Registration all day, Golf (time TBD), Reception/Class Dinner on the USS Midway Museum starting at 6 PM

Friday, 26 October Class Memorial Service at 10 AM, Class Meeting and Luncheon at 1 PM, Company functions that evening

Saturday, 27 October Navy/Notre Dame Tailgate and Football Game (time TBD)

Sunday, 28 October Getaway Day

You can see that this schedule is front loaded with two popular events on Thursday, 25 October. For that reason alone, we strongly urge you to consider arriving a day early. Of course, you may also want to check out this fine city, visit friends in the area, or find other reasons for arriving a few days early and/or staying a few days after the reunion.

Why making early room reservations is important: The short answer is that we are not the only event in town that week. Turns out a major medical convention the week of 22 Oct 2018 has already gobbled up 7000+ rooms in downtown hotels. The vast numbers of Navy and ND alumni coming for the first game of this classic series being played west of the Mississippi will result in great pressure to snap up all vacant hotel rooms in the area. Rest assured, for the nights of 25-27 Oct 2018, the 150 rooms at the two hotels we have guaranteed will be available for your reservations until they are sold out.

A problem may arise, however, if you want to make reservations for room nights before or after the guaranteed reunion dates of 25-27 Oct 2018. These are called "shoulder nights". We do not have any guaranteed rooms or room rates for these shoulder nights. Consequently, if you want to arrive Wednesday, for example, you will have to compete with others trying to find a room at the hotel for those nights. We are concerned that these shoulder night dates will go quickly after the room reservations are opened at each hotel in late Oct/early Nov 2017 for that week in Oct 2018. The dates and procedures to follow in reserving rooms for guaranteed reunion nights and shoulder nights are found in the attached FAQs.

So, if you plan to attend or are thinking of attending the 55th Reunion AND will need a hotel room, we recommend that you do the following:

Decide which hotel you wish to stay at. (Note: both hotels have very generous cancellation policies.)

Make a room reservation as soon as possible. (See attachment for dates, times and procedures.)

You will receive the standard reunion registration package early in 2018. In the meantime, many details about this event can be found in the Committee meeting minutes posted on the Class website at: http://www.usna63.org/reunion/55thReunion.html. Please feel free to contact me if you have any questions or comments.

The 55th Reunion Committee looks forward to having you join us here in San Diego for the 55th Reunion. It will be a very special event!

Click Here for Hotel FAQs.

Quality '63,

Phillip Marsden


September 10,2017--USNA Class of 1963 55th Reunion Planning Committee Minutes of the Committee Meeting -- 31 August 2017
     Click Here for the Minutes.


July 16,2017--USNA Class of 1963 55th Reunion Planning Committee Minutes of the Committee Meeting -- 30 June 2017

    
    Introduction: Fifteen members of the 55th Reunion Planning Committee were present in a club house conference room hosted by Alan and Terry McAnally. Phillip Marsden called the meeting to order and introduced the meeting agenda which included an update to our event planning for the three major reunion Class events - Dinner, Memorial Service and Lunch. Phillip reminded the attendees that there are 16 months until the reunion. In addition to our continued detailed event planning, Phillip emphasized the need to prepare for the opening of room reservations in late Oct. He also reviewed our reunion Goal/Objectives and the draft reunion event schedule. Phillip noted that Golf is firm on Thursday morning whether that is a Class of 63 outing or as part of a Navy-Notre Dame tournament. In addition, to support those classmates arriving early, registration will be held Wednesday afternoon. The late Wednesday afternoon reception is still in the planning stage.

In addition, Phillip discussed the way forward as we near the one-year to go point. He would like to prepare a detailed POA&M for the last 12 months. To do that he will need details from each sub-committee chair, in particlar, the timing and magnitude of any expenses. Rough estimates are good at this stage as they can be placeholders for more accurate estimates later. Phillip stressed the need to think through the timeline all the way to the reunion in order to capture all the milestone events and the steps leading up to each milestone. These inputs will be assembled into an integrated POA&M for all to use going forward.

New Action Item: Provide a detailed calendar of planning details from now to the 55th Reunion for your area of responsibility. Capture all milestone due dates and the steps leading up to each decision point. (All sub-committee chairs.)

Hotel Reservations: Members of the Hotel sub-committee have been preparing detailed responses to FAQs regarding the two hotels and their respective reservation policy. What is apparent is that the early reservation policy at each hotel is different and some more investigation is required to understand just what to tell our classmates. The sub-committee will prepare a draft for the full Committee to review and discuss at our next meeting.

Outstanding Action Item: Determine the extent of the Marriott's policy of a discounted $15 on-site parking for Classmates attending reunion events. Does this apply to events not held at the hotel? Marirose reported that the discounted parking fee applied to all Class members attending any reunion event whether they were staying at the Marriott Hotel or not. Completed.

Discussion of the hotel reservation process underscored how important making early reservations will be for that weekend. The combination of the large convention that week and the ever popular Navy/Notre Dame game will put great pressure on finding available rooms. We will emphasize that to our classmates in our next 55th Reunion update. We also realized that we will need to be kept informed of classmate reservation status.

New Action Item: Find out if the hotels will provide us with the names of registered classmates when requested. (Hotel sub-committee)

Transportation: In keeping with our reunion objectives, the Committee's consensus is that transportation for classmates/spouses to/from all Class events should be provided as needed. However, providing full bus transportation to/from all events would cost a total of >$40pp (assuming 400 attendees). As this significant cost must be covered by the reunion registration fee, we must look hard at how best to provide this service cost-effectively.

Dave discussed one option that uses the San Diego Trolley to supplant the need for busses for transportation to/from Thursday's Class Dinner (from Double Tree) and Saturday's Tailgate/Game (from both hotels). One option that used the trolley as an alternative mode of transportation resulted in reducing total transportation costs to approximately $30pp. (Please see attached for details.)

This led to a discussion of the pros/cons of the trolley service to both events. There is no doubt that the trolley offers classmates staying at both hotels a viable option to being tied to the bus schedules. This discussion will be continued.

Dave's detailed responses to his outstanding action items are below.

Action Item: Ask the major hotels how they provide service guests with special transportation needs. Dave talked to each hotel about this issue. Their response was that Uber service was their first choice. In their experience, hotel guests with special mobility challenges make arrangements for special Uber services. Further investigation revealed that Uber may not be that reliable for this service. Action ongoing.

Action Item: Add a query requesting information about special mobility needs to the registration package. Dave provided the following draft:

Question: Do you need special accommodations for mobility or other handicap conditions? Hotels and transportation companies can provide suitable accommodations with advance notification. Please advise any special needs.

Completed. This response was taken for further action by the registration team. (Cargills)

Action Item: Add a survey question requesting interest in bus service to Mt Soledad to the registration package. Dave provided the following draft:

Question: Would you be interested in the committee arranging bus service to visit the Mt Soledad National Veterans Memorial during the reunion. If there is sufficient interest, an approximate three-hour add-on trip will be arranged Friday afternoon after completion of the class memorial service and class lunch. Cost of the bus would be about $10 per person, if we are able to fill the bus. There is no cost for entry to the memorial.

Completed. This response was taken for further action by the registration team. (Cargills)

Hospitality Sub-committee Report: Phillip provided a current status in Grant's absence. The response to Grant's request for input on possible gift items has been minimal. Following an extensive discussion, the Committee members present at the meeting voted unanimously for no registration gifts. The decision on the need for a reunion banner, commemorative posters, etc will be deferred for later discussions when examples and costs can be presented.

Event Planning Status Reports

Class Dinner: Jim Fontana provided a progress report on the Thursday evening Class reception and dinner on the Midway. (See attachment for details.) Highlights include: Flight Deck Reception Overview: Commence slightly before sunset; duration one and one-half hours; No- host bars would serve beer, wine, soda and water; Finger-food will consist of tray passed Hors d'oeuvres

Hanger Bay Dinner Overview: A seated buffet will include three or four identical double-sided food stations.

Desert, salad and dinner rolls would be pre-set on the tables so each guest would have a starter while waiting for access to the buffet.

No-Host Bars would be available

30 minute Bob Hope style review with VN era theme

Drinks: Discussion centered around several significant cost items - Number of bars on the Flight Deck/Hanger Deck and required minimums for each, possible long lines and delays, hosted vs no-host drinks, and no-host wine on the buffet tables. Committee consensus was to:

Add the cost of covering the minimum bar sales to the cost of the event; Include the cost of the first drink (issue a drink ticket) to cut down on delays. Subsequent drinks would be no-host and paid for in cash.

Place 2 bottles, one red & one white, at each table

Costs: Some initial per person cost estimates (based on 400 attendees) result in the following figures:

Midway Rental $7, Buffet $70, Entertainment $6, Bar and beverage underwriting (one drink ticket and table wine) $10 for a total of $93pp.

Additional potential costs could include enhanced flight deck lighting, additional table linens, table decorations, upgraded food options, etc.

Outstanding Action Item: Determine if/how special food needs can be met with the buffet option. In progress. (Jim)

Memorial Service: Alan McAnally presented an update on planning for the Memorial Service at the Fort Rosecrans Cemetery. (See attached.) Some highlights: The overall draft design for the Class plaque has received general approval. Several changes were made based on classmate comments. (See attached.) Additional comments are welcomed. While the major components of the program are in place, we still need action on nominating a principal speaker and lay preachers. The site of our Class lunch at the Admiral Kidd Club will also most likely be our foul-weather venue for the Memorial Service. However, we need to confirm this with the site manager.

Outstanding Action Item: The Committee is asked to provide Alan at Nominations for the principal speaker and lay preachers for the ceremony Comments on design of the plaque and contents - especially the wording of the text

Class Lunch: Marirose Kozak summarized the current status on planning for the Class Lunch at the Adm Kidd Club. There is no change from our last meeting. Lunch will be served to Classmates at open seating tables. Program will be conducted by the Class President. Cost will be less than $40pp

Treasurer Report: Lee Cargill provided an overview of our current status: The $10,000 loan from the Class has covered all of our expenses to date with no real problems foreseen.

The Class dinner, lunch, golf, tailgate and football game will be pay-as-you-go. Registration fee will have to cover the cost for the memorial service, transportation, hospitality suite and miscellaneous expenses. Some highlights of cost estimates to date:

The first estimate of registration fee expenses totaled ~$78pp based on 400 attendees. (See attached.)

Cost savings could be found in:

Transportation (have Mt Soledad shuttle be a pay-as-you go, eliminate shuttle to/from Marriott to Class dinner, utilize San Diego trolley, etc)

Memorial Service (have Class fund cost of plaque) Hospitality (eliminate gifts, eliminate/decrease number of receptions)

As expected, the first draft of potential costs to be covered by the registration fee generated much discussion. The committee consensus is to find ways to reduce the registration fee to the $60-$70 range. This will be an agenda item on all future Committee meetings as we continue to work these costs.

Status of Outstanding Action Items:

Outstanding Action Item: Send out a reunion status report to the Class (Phillip). Completed.

Outstanding Action Item: Send John Ryan, johneryan41@hotmail.com , your list of questions regarding the reunion hotel reservation process. (Committee) Completed.

Outstanding Action Item: Prepare a draft of responses to Frequently Asked Questions (FAQ) regarding the hotel reservation process (John Ryan). In progress.

Outstanding Action Item: Determine if the Class officers are willing to consider the cost of the plaque to be a Class expense as opposed to a Reunion expense. In progress. (Phillip)

Reunion Planning Committee Structure: The following is the current structure and membership of the 55th Reunion Planning Committee. (Head of a sub-committee is shown by *.) Note: some minor changes have been made by request and by fiat.

Leadership Team: Chuck Stone (Emeritus), Marirose Kozak, Alan McAnally, John Ryan, Jim Fontana, Lee & Sue Cargill, (John-Rex Spivey '13), Phillip Marsden

Deputy/Secretary: Phillip Marsden

Bowl Game Association Liaison Team: John Ryan, Phillip Marsden

Navy/Notre Dame Liaison: Ron Klemick*, Steve Hoy

Hotels: John Ryan*, Dave Meyers, Grant Telfer, Ron Wills, Marirose Kozak

Transportation: Dave Meyers*, John Ryan, Rich Wilson

Tailgate/Game Tickets: Jerry Harken*

Class Dinner: Jim Fontana*, Ted Krohne, Vern Von Sydow, Bill Hughes, Sue Cargill and Jerry Harkin

Class Memorial: Alan McAnally*, John Ryan, Phillip Marsden, Lee Tillotson

Class Lunch: Marirose Kozak*, Dottie Hughes, Chuck Stone, Janet Gushue

Golf: Bill Hughes*

Comms: Leadership Team

Registration/Treasurer: Lee and Sue Cargill*, Jerry Harken

Hospitality/Admin: Grant Telfer*, Bob and Sue Easton, Marirose Kozak, Max and Edith Ricketts, Tim and Valerie Cook, John Ryan, Ron Wills, Lee and Sue Cargill

Bullpen: Jay Roberts, John Pfeiffer

Next Meeting: The next meeting of the 55th Reunion Planning Committee will be in late August,

Here are copies of presentations which offer more details on subjects only summarized in the minutes.

     Click Here for the dinner status briefing.

     Click Here for the memorial service status briefing.

     Click Here for the "Registration" status briefing.

     Click Here for the sample plaque.

     Click Here for the transportation briefing.



June 13, 2017, 2017--USNA '63 55th Reunion Planning Update

    Classmates,

The time seems to fly by! In just seventeen months we will celebrate our 55th Reunion here in San Diego. Your Reunion Committee continues to fine tune the details of our major reunion events to make this a truly memorable event for all the attendees.

The 55th Reunion weekend, 25-28 Oct 2018, is taking shape as follows: ยท Thursday, 25 Oct: Registration, Golf, Class dinner on the USS Midway

ยท Friday, 26 Oct: Class Memorial Service, Class Luncheon, company events in the evening

ยท Saturday, 27 Oct: Tailgate, Navy/Notre Dame football

ยท Sunday, 28 Oct: Depart

We anticipate that with the above schedule many of you will want to arrive earlier in the week and possibly stay a few days after. Consequently, we have negotiated contracts with the two reunion hotels to provide the special room rates for three days before and three days after the reunion, given room availability.

Speaking of room reservations, we are approaching the earliest possible date for making room reservations -- one year in advance of the reunion -- at our two reunion hotels: the Marriott SpringHill Suites Bayfront and the Hilton DoubleTree Mission Valley. We are preparing detailed information on each of these hotels and guidance on the reservation process for each. We will send all this info to you in late September of this year so that you can be prepared to make reservations as soon as possible.

We will send out the formal Reunion registration package with the full details and prices about 7-8 months in advance of the reunion. Please note that full minutes from the Reunion Committee meetings are posted on the Class website (http://www.usna63.org/reunion/55thReunion.html) if you are interested in the planning details.

We welcome your comments, recommendations, concerns, etc. Please feel free to contact us at "psmarsden63@gmail.com".

Quality '63,

Class of 1963 55th Reunion Committee



May 24, 2017--Committee chairman Phillip Marsden: Below are the minutes from our most recent meeting. Also are copies of presentations which offer more details on subjects only summarized in the minutes.

     Click Here for the committee meeting minutes.

     Click Here for the dinner status briefing.

     Click Here for the memorial service status briefing.

     Click Here for the "Hospitality" status briefing.

     Click Here for the sample plaque.

     Click Here for the transportation briefing.



February 12, 2017--From committee chairman Phillip Marsden: We are 20 months from our 55th Reunion. Planning is now getting into the details of the events. Below are the minutes from our most recent meeting. Also are copies of four presentations which offer more details on subjects only summarized in the minutes.

     Click Here for the committee meeting minutes.

     Click Here for the dinner status briefing.

     Click Here for the luncheon status briefing.

     Click Here for the memorial service status briefing.

     Click Here for the transportation briefing.



January 30, 2017--Dick Kuntz looking for singers

     To all my esteemed classmates:

I have received an inquiry from Al McAnally about providing music for the memorial service at our 55th reunion. I am asking you all to indicate your interest in joining together as a choir as we did for our 50th gathering to offer our classmates some inspiration through music. No commitments right now; just testing the water. However, if you have any slight idea that you would be interested, please let me know sooner rather than later:

Dick Kuntz, e-mail: richdk@prodigy.net, ph: 703-759-4979, cell: 703-216-0344 332 River Bend Road, Great Falls, VA 22066

Warm regards,
Dick Kuntz



January 13, 2017--55th Reunion Update

     Classmates,

The Chargers move to LA should have no impact on the Navy/ND game scheduled for 2018. The contract for the Navy/ND game with the local San Diego Bowl Game Association took into account this eventuality. In fact, at this time last year we thought the Chargers were going to move - they just waited a year!

We will carry on our planning to bring the Class a memorable 55th Reunion in 2018.

Happy New Year,

Phillip



November 3, 2016--55th Reunion Update

     Two years to go to the 55th! I know it seems like a long way off, but your 55th Reunion committee (see the photo below) has been working hard this past year. And we are glad that we did start so early! It turns out that the weekend of the Navy-Notre Dame game, 25-28 Oct 2018, is also the date for a large medical convention in San Diego. Major conventions book many venues far in advance and are able to obtain a large number of guaranteed rooms at the downtown hotels. Because of this convention, we found that securing event venues and hotel rooms was a challenge.

However, we succeeded in finding two good hotels, the Marriott Spring Hill Suites downtown on the harbor and the Hilton DoubleTree several miles away in Mission Valley. These hotels allow reservations only one year in advance so we will tell you more about the hotels and the room reservation process in subsequent reunion updates.

Early on, we decided that to emphasize our Navy ties to San Diego, the famous USS Midway museum would be a wonderful venue for our 55th Reunion Class dinner. Through the efforts of our committee members we were able to secure the exclusive use of the entire ship for a great bargain price! Consequently, our Class dinner will be held on the USS Midway Thursday night, 25 October. You won't want to miss this event!

The 55th Reunion weekend, 25-28 Oct 2018, is beginning to take shape as follows:
ยท Thursday: Registration, Class dinner on the Midway
ยท Friday: Class Memorial Service, Class Luncheon, company events in the evening
ยท Saturday: Tailgate, Navy/Notre Dame football (times TBD)
ยท Sunday: Depart

Subsequent updates will provide more detail. You can expect the formal Reunion registration package with the full details and prices about 7-8 months in advance. However, as mentioned above, you will be encouraged to make your hotel room reservations 12 months prior to the reunion. More on that in later updates.

Your 55th Reunion committee will continue to work hard to make this one of the best Class reunions. We welcome your comments, recommendations, concerns, etc. Please feel free to contact us at "psmarsden63@gmail.com ".



September 30, 2016--55th Reunion Updated Survey Results:

     Grant Telfer has provided his latest survey results listing the names of respondents by USNA company.This should be of particular interest to each company's webmaster. Click Here to see his list.


April 11, 2016--55th Reunion Survey Results:

     Grant Telfer has provided the survey results listing the names of respondents by USNA company.This should be of particular interest to each company's webmaster. Click Here to see his list.


March 16, 2016--If you are having trouble sending in your survey on the website:

     Send an email to Grant Telfer with your responses at hooyah55@yahoo.com and he will enter your preferences.
FYI: We are at 268 responses with 67% yes and 21% maybe.


March 2, 2016--Early Response to the Preliminary survey

     The following is from Grant Telfer. Response to the survey has been quick and positive.If you haven't replied it will be helpful to the committee to get your preliminary plans in to them ASAP. Don't respond to the survey more than once, but if your plans change an email to Grant would be appropriate. hooyah55@yahoo.com .

We have 171 responses to the survey.
Participation holding steady at 68% Yes, 20% Maybe, 12% No.
Lodging responses would total about 125 rooms.
ND v Navy game tickets are at about 270.
Only responses from 6th & 7th Companies are committee members.
Only one response from 3rd, 8th, 13th and 22d companies.
Two widows so far have responded with "Yes".
Over 80% of responses indicated interest in both Memorial Service and Sunday Brunch.

     We ask for your help in planning this mid-term reunion by responding to a short survey. Click Here or Please copy and paste this address into your browser: http://goo.gl/forms/3M5jDpnhAJ



March 1, 2016--Initial notice of the 55th Reunion and preliminary survey

     Dear Classmates, Families, and Friends of the USNA Class of 1963,

     The USNA Class of 1963 will hold our 55th Class Reunion in San Diego in 2018, to coincide with the Navy / Notre Dame football game that will be held in San Diego for the first time ever. The reunion dates will be Thursday through Saturday, Oct. 25 -27, 2018.

     San Diego is a wonderful reunion venue, and is home to many Navy and Marine Corps ships, bases, and units on or in which many classmates have served. The fact that October weather is normally in the 70's with lots of sun makes it a great alternative to the colder weather in much of the country. San Diego's many attractions are legendary and include Balboa Park with its world famous zoo and museums, Wild Animal Park, Sea World, La Jolla shopping, the USS MIDWAY, Maritime museums, "world class" golf courses, nearby wine tasting tours, Padres baseball, beautiful beaches, mountains, great restaurants, and a friendly small town atmosphere with all the big city amenities.

     The mid-term reunion held in San Diego in 2011 was successful because of the number of classmates who attended, the choice of a centrally located hotel, the San Diego weather, and the events that were planned. The hotel also provided a private hospitality space enabling classmates to meet for morning coffee and afternoon wine. The 55th Reunion will try to capture all those features with an added bonus - a major football game.

     An enthusiastic group of San Diego area classmates is in the preliminary stages of planning. We have tentatively set the reunion location in a downtown hotel on San Diego Bay convenient to many attractions and restaurants. We intend to follow the general four-day format of the Annapolis reunions, with possibly Company get-togethers Thursday night, a heavy hors d'oeuvres cocktail party Friday night (similar to the one held at the 45th), the tailgate and game on Saturday, and possibly a brunch and/or memorial service on Sunday. The hotel threshold will be a three-night minimum stay, with favorable rates extended from three days before to three days after the reunion.

     We ask for your help in planning this mid-term reunion by responding to a short survey. Click Here or Please copy and paste this address into your browser: http://goo.gl/forms/3M5jDpnhAJ







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